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Title
Text copied to clipboard!City Clerk
Description
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We are looking for a City Clerk to oversee and manage the official records and administrative functions of a municipal government. The City Clerk plays a vital role in ensuring transparency, compliance, and efficient communication between the public, elected officials, and city departments. This position requires a high level of organization, attention to detail, and a thorough understanding of municipal laws and procedures.
The City Clerk is responsible for maintaining all official city documents, including ordinances, resolutions, meeting minutes, and contracts. They also coordinate and prepare agendas for city council meetings, attend those meetings, and ensure accurate documentation of proceedings. In addition, the City Clerk may be responsible for managing municipal elections, issuing licenses and permits, and responding to public records requests.
This role demands strong communication skills, as the City Clerk often serves as a liaison between the public and city officials. The ideal candidate will have experience in public administration, excellent organizational abilities, and a commitment to public service. Familiarity with records management systems and legal compliance is essential.
The City Clerk must be able to work independently and handle sensitive information with discretion. They should be comfortable working in a fast-paced environment and capable of managing multiple priorities simultaneously. A background in government or legal administration is highly desirable.
This is a full-time position that may require occasional evening hours to attend city council or committee meetings. The City Clerk reports directly to the City Manager or Mayor, depending on the municipality’s structure. This role is critical to the smooth operation of city governance and the maintenance of public trust.
Responsibilities
Text copied to clipboard!- Maintain and archive official city records and documents
- Prepare agendas and record minutes for city council meetings
- Ensure compliance with municipal, state, and federal regulations
- Coordinate municipal elections and manage voter registration
- Issue licenses, permits, and other official documents
- Respond to public records requests in a timely manner
- Serve as a liaison between the public and city officials
- Manage legal notices and public postings
- Oversee records management systems and procedures
- Support city departments with administrative tasks
Requirements
Text copied to clipboard!- Bachelor’s degree in public administration, political science, or related field
- 3+ years of experience in municipal or government administration
- Strong knowledge of records management and legal compliance
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and records management software
- Ability to attend evening meetings as required
- Strong organizational and multitasking abilities
- Discretion in handling confidential information
- Familiarity with municipal codes and procedures
- Certification as a Municipal Clerk (preferred)
Potential interview questions
Text copied to clipboard!- Do you have experience working in a municipal government setting?
- Are you familiar with public records laws and compliance requirements?
- Can you describe your experience preparing meeting agendas and minutes?
- Have you ever coordinated a municipal election?
- What records management systems have you used?
- How do you handle confidential or sensitive information?
- Are you available to attend evening meetings?
- What steps do you take to ensure accuracy in official documents?
- How do you prioritize tasks when managing multiple deadlines?
- Do you hold any certifications related to municipal administration?
